We took the time to look over many task management tools, but before we rank them, let\u2019s make sure we understand the basic task management features that these software alternatives offer.<\/p>\n
Key Features to Look for in Task Management Software<\/h2>\n
Task management software<\/a> offers a variety of tools you can use to manage your team\u2019s tasks such as to-do lists, spreadsheets, kanban boards or Gantt charts. However, not all task management software offer the exact same tools, so it\u2019s important to understand their differences. For this reason, we\u2019ve identified the key features you should look for in task management software.<\/p>\n Choosing the right task management tool depends on what you need. Smaller projects that are simple might need nothing more than a to-do list, while a spreadsheet can respond to greater complexity. But most projects require a tool that can monitor progress, manage resources and keep teams connected to work more effectively.<\/p>\n An online task management application can add efficiencies and reduce waste by connecting planning, scheduling, resource management and collaboration all under one roof. With that in mind, let\u2019s rank the best task management software of 2026.<\/p>\n ProjectManager<\/a> is award-winning software that organizes tasks, teams, resources and projects in an easy-to-use online platform. Its features enable users to assign, manage and track tasks, so projects are completed on time and under budget. Unlike other task management software, ProjectManager is a complete package with all the tools you need to manage your tasks and projects.<\/p>\n There isn’t just one way to manage tasks, and ProjectManager understands this. They offer multiple project views so teams can see tasks on a task list<\/a>, a calendar or a kanban board.<\/p>\n Of course, there’s also the award-winning Gantt chart<\/a>. The Gantt chart has a project timeline and a sheet view with the grid that’s ideal for managers who need to do robust project planning, schedule work and establish dependencies. ProjectManager\u2019s dynamic Gantt chart was a big reason it made the top of the list. Regardless of how you view your tasks, it’s easy to add due dates, priority levels, attachments, notes and tags to help sort through your work.<\/p>\n Tasks aren’t executed in a vacuum, and ProjectManager keeps teams connected. Because of its online platform, tasks can be updated anywhere and at any time, as well as shared with anyone.<\/p>\n In terms of collaboration, users can attach notes, files and links when discussing tasks. These comments can be easily tracked and will never fall through the cracks. Tag anyone in the tool to bring them into the conversation, and team members never lose track of deadlines thanks to email alerts and in-app notifications.<\/p>\n Managers want the ability to monitor and adjust their team\u2019s workload, holidays, PTO and work schedule. ProjectManager allows them to do so with its resource management features<\/a>. Establish your team\u2019s availability to make assignments simple. You can also see exactly what tasks the team is working on during the week or for a specific day with the team feature.<\/p>\n A color-coded workload chart shows you who has too much work and who has too few assignments. Balance the workload directly from the workload page and keep everyone working to capacity without eroding morale.<\/p>\n If you have a meeting that happens at the same time each week or other tasks that are repeated throughout the project, you can set up recurring tasks. This reduces the busy work that your team has to do and allows them to focus on more important work. Recurring tasks also act as a reminder to make sure the work isn’t neglected.<\/p>\n ProjectManager covers all bases when managing tasks and is always adding more project management tools to monitor, report and keep stakeholders updated. Start managing your tasks more effectively, sign up for a free 30-day trial today.<\/a><\/p>\n Monday<\/a> is a task management software that helps teams work together on planning and execution to deliver projects more effectively. Many of the mundane tasks that take up valuable time can be automated, so teams are free to work on pressing tasks.<\/p>\n The software integrates with existing tools and has a clean, colorful interface. It has customization and templates that save time in setting up new projects. It’s good for teams that are working together on tasks that don’t require a lot of details.<\/p>\n Notifications aren’t great, though, and can be hard to manage. Monday also doesn’t have a repeating task function. File sharing and downloading can be problematic, too, which might have you seeking third-party software to share files. Tracking isn’t ideal as they don’t offer in-depth reporting features.<\/p>\n The scheduling feature is more suitable for smaller projects, not ones with more complex scheduling. It doesn’t integrate with online services, such as Dropbox, for file management, and it doesn’t have strong resource management tools. But teams love Monday when working solely on managing their tasks, which is a great help.<\/p>\n Asana<\/a> is a task management software that helps teams plan and manage projects with task lists and timelines. It keeps track of teams while providing them with the tools to better manage and execute tasks.<\/p>\n Besides tracking tasks, it allows managers to delegate subtasks to teammates, set deadlines and prioritize work. All of your tasks are in one place, so work isn’t lost in the shuffle. There are different task views, such as lists, boards, calendars and timelines.<\/p>\n Since Asana focuses mostly on task lists and task management, projects can get complicated and unruly in the software. Tasks can only be assigned to one person, which is a problem when you need to collaborate on complex tasks. But that’s not going to impact every team; for teams where this isn’t an issue, Asana can be a good task management solution.<\/p>\n Teamwork<\/a> is another task management software that’s built to help teams do more. That includes collaboration, visibility, accountability and results, according to its site.<\/p>\n Its essential feature is its high-level, multi-project visibility that centralizes project information so users can keep track of everything in one place. Its user-friendly interface has built-in analytic tools, and its collaborative features allow teams to send messages, share notes, set tasks priorities and create milestones and invoices. With Teamwork, workflows can be customized and individual permissions can be set with privacy settings.<\/p>\n While the software is jammed with features, they\u2019re not always the best quality and may require some editing to focus on what works best. This adds to the overwhelming quality of working in the software, which can be both confusing and tedious.<\/p>\n One of the shortcomings is that you can\u2019t import tasks into Teamwork. You have to enter them manually, which is a deal-breaker for those who use Excel and Microsoft Project. That takes away valuable time that could be better served elsewhere.<\/p>\n ClickUp<\/a> is a task management software that offers chat, dashboards and automation, allowing you to streamline workflows and eliminate busywork. As a task management tool, it helps you organize, track changes and manage teams. Naturally, it\u2019s collaborative and has reporting tools to share information securely, which is why it\u2019s on our best task management software list.<\/p>\n All of those features might seem like a selling point, however, they can be overwhelming. Setting up the software can be tedious and complicated. Even after setup, the learning curve is so steep that you might never get over the hump. Another benefit that ends up a deficit is customization. Sure, you want to customize, but too many customizations and the software will lag. If you like ClickUp however, check out some ClickUp alternatives<\/a>.<\/p>\n Trello<\/a> makes our best task management software ranking due to its collaborative features and its focus on boards. Kanban is often one of many project views offered in task management software, and it\u2019s one of the best for task management. We like the tool’s all-in approach and its singular focus on this feature.<\/p>\n However, this focus on one feature can be a problem. Having only kanban boards is great if you want to use them. But if you have more traditional Gantt chart users on your team, they\u2019re going to be shut out. There’s something resembling a Gantt chart, but you\u2019ll have to upgrade to use it. Also, if you\u2019re managing a larger project, you\u2019ll likely find the software to be cumbersome. If that’s the case, there are Trello alternatives<\/a> that offer kanban boards with superior project management features.<\/p>\n Smartsheet<\/a> is a task management software that will feel familiar to those who have spent too much time managing projects on spreadsheets such as Excel. It\u2019s one of the best task management software as it gives spreadsheets a new life. Due to the fact that you\u2019re likely already well-versed in spreadsheets, it\u2019ll be easy to pick up this new tool. Plus, it\u2019s easier to share files and offers other collaborative features.<\/p>\n That said, the software has no time tracking. Almost any of the best task management software products on this list can help you collaborate but only the top-tier options have tracking features to keep you on schedule. While third-party solutions are available, what\u2019s the point of adding other apps when there are Smartsheet alternatives<\/a> that do it all in one robust package?<\/p>\n Zoho Projects<\/a> is another of the best task management software tools on the market. It does more than just tasks, of course, such as project planning, communication and knowledge sharing, all for a reasonable price. There is time tracking and project tracking that keeps tabs on the team’s task progress. You can even track their hours, which can be very helpful when billing clients.<\/p>\n Where the tool falls to the near-bottom of our best task management software list is in terms of search, which could be greatly improved. You can only search for tasks within a project. There’s no global search, which many users would like. That and the fact that the learning curve for this software is steep will have many looking elsewhere for task management software. It doesn\u2019t help that some of the necessary features are hidden in other paid tools.<\/p>\n Wimi<\/a> bills itself as a simple and efficient teamwork solution. It’s set up for collaboration and uses kanban boards to manage tasks. It also has a Gantt chart timeline for lean visual management and task dependencies.<\/p>\n Discussion channels, direct messages and real-time interactions foster collaboration. There’s file sharing, too, and task management features give users the control to create categories, comment on tasks and receive updates. It tracks task statuses, has reminders of coming deadlines and offers task history.<\/p>\n There are Post-It-like notes to assist with task management, but this often makes things more confusing and complicated. Users have complained that the features could use refinings, such as chat, notification manager and meeting manager. But the simplicity won us over in the end. Wimi is useful for task management, but it’s not the best project management software<\/a> for planning or tracking.<\/p>\n Redbooth<\/a> is software that helps teams manage tasks and communications. It\u2019s a simple tool to organize tasks and files. The software allows users to arrange tasks in board, list and timeline views.<\/p>\n You can track productivity with dashboards and reports. The software is easy to use and gives teams the tools they need to monitor and update project tasks. It also has a workload chart to view progress on all tasks.<\/p>\n But as a task management software goes, there are no advanced features, such as linking task dependencies or creating recurring tasks<\/a>. It also doesn\u2019t allow for customizations, so if you require the flexibility to create a workspace that’s attractive to you, then Redbooth might not be what you want in task management software. If you’re looking for a software solution that gives you control over tasks and helps with team communications, this is suitable.<\/p>\n Basecamp<\/a> is a task management software that helps teams stay on top of their tasks by providing tools like calendars, to-do lists, kanban boards, messaging and file sharing. These features make it a great software for keeping your workload under control and better manage your team\u2019s work. However, due to its heavy focus in task management, Basecamp fails in other complementary areas such as resource management or project reporting.<\/p>\n Basecamp lacks Gantt charts, dashboards and other features which give project managers and team leaders more alternatives and features for planning, scheduling and tracking projects. The worst part is that, Basecamp\u2019s task management features like its kanban boards or to-do lists, which are supposed to be its forte are overly basic.<\/p>\n Todoist<\/a> is a task management tool that\u2019s designed to simplify the task management process. It does so by offering a set of basic features like to-do lists and kanban boards that work well together and allow users to assign tasks smoothly. It\u2019s especially good for teams that need to track their everyday tasks without spending a lot of time on project planning. Most of its tools are easy to use and don\u2019t have a lot of features, which is both a pro and a con depending on the level of task management functionality you seek.<\/p>\n On one hand Todoist is easy to deploy due to its simplicity and can be used as a tool to assign tasks and track their completion, but it falls short for more advanced purposes such as identifying the critical path of a project, or creating a project timeline or schedule due to its lack of Gantt charts.<\/p>\n By now, it\u2019s apparent that task management is one of the pillars that uphold project management for any successful project. While there’s a wide spectrum of tools and features available, it\u2019s clear that online software that has resource management features is going to give you the most control.<\/p>\n Whatever software you choose, we hope that this list of the best task management software has helped with your decision-making. The better you manage your tasks, the more likely you\u2019ll deliver your project on time, within budget and meeting stakeholders\u2019 expectations.<\/p>\n ProjectManager is the ideal task management software, providing tools to help project managers manage workload and keep team members collaborating for greater productivity. But that\u2019s only one aspect of ProjectManager, which can also help project managers plan, monitor and report on their projects. Why use costly add-ons or more than one software when ProjectManager has it all? Try our task management tool with this free 30-day trial.<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"\n
2026 Best Task Management Software Rankings<\/h2>\n
1. ProjectManager
![\"ProjectManager,](\"\/wp-content\/uploads\/2022\/03\/pm-logo-bggrey.png\"){kind=logo}
<\/h3>\nManage Tasks How You Want<\/h4>\n
<\/a><\/div>Collaboration Tools That Really Work<\/h4>\n
![\"ProjectManager's](\"\/wp-content\/uploads\/2022\/03\/Gantt_Wide_Zoom-175_Comments-and-Collaboration.jpg\")
<\/a>\nResource Management to Eliminate Bottlenecks<\/h4>\n
![\"ProjectManager's](\"\/wp-content\/uploads\/2022\/03\/Workload_Wide_Zoom-175.jpg\")
<\/a>\nVerdict: Best Task Management Software for Project Management Teams<\/h3>\n
ProjectManager Pros & Key Features<\/h4>\n
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ProjectManager Cons & Limitations<\/h4>\n
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ProjectManager Pricing<\/h4>\n
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ProjectManager Reviews<\/h4>\n
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2. Monday
![\"Monday.com,](\"https:\/\/www.projectmanager.com\/wp-content\/uploads\/2020\/03\/Logo-Monday.png\"){kind=logo}
<\/h3>\n![\"Monday.com,](\"\/wp-content\/uploads\/2023\/05\/resource-management-software-monday.com_-600x332.webp\")
\nVerdict: Best Task Management Software for Beginners<\/h3>\n
Monday.com Pros & Key Features<\/h4>\n
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Monday.com Cons & Limitations<\/h4>\n
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Monday.com Pricing<\/h4>\n
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Monday.com Reviews<\/h4>\n
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3. Asana<\/h3>\n
![\"Asana](\"\/wp-content\/uploads\/2020\/05\/asana-logo-vector-4-300x150.png\"){kind=logo}
<\/h3>\n![\"Asana](\"\/wp-content\/uploads\/2023\/06\/asana-kanban-board-600x336.webp\")
\nVerdict: Best Task Management Alternative for Team Management<\/h3>\n
Asana Pros & Key Features<\/h4>\n
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Asana Cons & Limitations<\/h4>\n
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Asana Pricing<\/h4>\n
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Asana Reviews<\/h4>\n
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4. Teamwork
![\"Teamwork.com](\"https:\/\/www.projectmanager.com\/wp-content\/uploads\/2020\/03\/Teamwork_Logo-825x340-1.png\"){kind=logo}
<\/h3>\n![\"Teamwork.com](\"\/wp-content\/uploads\/2023\/06\/teamwork-project-management-software-600x338.webp\")
\nVerdict: Best Task Management Software for Service Providers<\/h3>\n
Teamwork Pros & Key Features<\/h4>\n
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Teamwork Cons & Limitations<\/h4>\n
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Teamwork Pricing<\/h4>\n
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Teamwork Reviews<\/h4>\n
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5. ClickUp
![\"Clickup,](\"\/wp-content\/uploads\/2020\/02\/ClickUp-logo1-e1652117646715.png\"){kind=logo}
<\/h3>\n![\"Clickup,](\"\/wp-content\/uploads\/2023\/06\/clickup-task-list-e1687275009975-600x399.png\")
\nVerdict: Best Task Management Software for Variety of Team Collaboration Tools<\/h3>\n
ClickUp Pros & Key Features<\/h4>\n
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ClickUp Cons & Limitations<\/h4>\n
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Clickup Pricing<\/h4>\n
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Clickup Reviews<\/h4>\n
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6. Trello
![\"Trello,](\"\/wp-content\/uploads\/2022\/05\/Trello_logo.svg-e1654112954822.png\"){kind=logo}
<\/h3>\n![\"Trello,](\"\/wp-content\/uploads\/2023\/06\/Trello-kanban-board-600x403.webp\")
\nVerdict: Best Task Management Software for Kanban Board Users<\/h3>\n
Trello Pros & Key Features<\/h4>\n
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Trello Cons<\/h4>\n
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Trello Pricing<\/h4>\n
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Trello Reviews<\/h4>\n
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7. Smartsheet
![\"Smartsheet,](\"\/wp-content\/uploads\/2022\/05\/smartsheet-logo-blue-new.svg\"){kind=logo}
<\/h3>\n![\"Smartsheet,](\"\/wp-content\/uploads\/2023\/10\/LODESTAR-project-plan-with-gantt-timeline-smar-smartsheet-600x344.png\")
\nVerdict: Best Task Management Software for Spreadsheets and Templates<\/h3>\n
Smartsheet Pros & Key Features<\/h4>\n
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Smartsheet Cons & Limitations<\/h4>\n
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Smartsheet Pricing<\/h4>\n
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Smartsheet Reviews<\/h4>\n
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8. Zoho Projects
![\"Zoho](\"\/wp-content\/uploads\/2020\/02\/zoho-logo1.png\"){kind=logo}
<\/h3>\n![\"Zoho](\"\/wp-content\/uploads\/2023\/11\/zoho-projects-600x324.webp\")
\nVerdict: Best Low-cost and Free Task Management Software<\/h3>\n
Zoho Projects Pros & Key Features<\/h4>\n
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Zoho Projects Cons & Limitations<\/h4>\n
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Zoho Projects Pricing<\/h4>\n
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Zoho Projects Reviews<\/h4>\n
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9. Wimi
![\"Wimi,](\"https:\/\/www.projectmanager.com\/wp-content\/uploads\/2020\/03\/Wimi-logo1.png\"){kind=logo}
<\/h3>\n![\"Wimi,](\"\/wp-content\/uploads\/2022\/08\/WIMI-task-management-software-1-600x342.jpeg\")
\nVerdict: Best Task Management Software for Variety of Team Communication Tools<\/h3>\n
Wimi Pros & Key Features<\/h4>\n
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Wimi Cons & Limitations<\/h4>\n
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Wimi Pricing<\/h4>\n
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Wimi Reviews<\/h4>\n
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10. Redbooth
![\"Redbooth](\"\/wp-content\/uploads\/2022\/08\/press-kit-redbooth-logo-color-300x122.png\"){kind=logo}
<\/h3>\n![\"Redbooth,](\"\/wp-content\/uploads\/2022\/08\/redbooth-task-software-600x385.png\")
\nVerdict: Best Task Management Software for Ease of Use<\/h3>\n
Redbooth Pros & Key Features<\/h4>\n
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Redbooth Cons & Limitations<\/h4>\n
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Redbooth Pricing<\/h4>\n
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Redbooth Reviews<\/h4>\n
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11. Basecamp<\/h3>\n
![\"Basecamp,](\"\/wp-content\/uploads\/2019\/09\/Basecamp-Logo-e1568920355489.png\"){kind=logo}
\n![\"basecamp,](\"\/wp-content\/uploads\/2023\/06\/basecamp-project-management-software-600x317.webp\")
\nVerdict: Best Task Management Software for Managing Everyday Work<\/h3>\n
Basecamp Pros & Key Features<\/h4>\n
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Basecamp Cons & Limitations<\/h4>\n
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Basecamp Pricing<\/h4>\n
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Basecamp Reviews<\/h4>\n
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12. Todoist<\/h3>\n
![\"Todoist,](\"\/wp-content\/uploads\/2020\/02\/Todoist_logo-300x82.png\"){kind=logo}
\n![\"Todoist,](\"\/wp-content\/uploads\/2023\/06\/todoist-project-management-software-600x375.webp\")
\nVerdict: Best Task Management Software for To-do Lists<\/h3>\n
Todoist Pros & Key Features<\/h4>\n
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Todoist Cons & Limitations<\/h4>\n
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Todoist Pricing<\/h4>\n
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Todoist Reviews<\/h4>\n
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You’ve Seen the Rankings: Which Task Management Software Is Best?<\/h2>\n